In this era of digitalization, communication is one of the most important elements of all personal and professional relationships. If you are making the commitment to import Gmail contacts to Outlook 365  for your business or simply centralizing your data, the management of contacts is essential. Gmail is one of the most widely used email services in the world, and Outlook 365 (Microsoft 365) is greatly embraced for its productivity and cloud integration features so is often the email service of choice for businesses. Many people use both of these services, so it is no surprise that you need to consider how to migrate Gmail contacts to Outlook 365 securely and accurately.

Moving contacts between two different platforms can be complicated as you will need to transfer every phone number and email address, as well as every label. Don’t worry! In this article, we will outline simple authentic manual methods to import Gmail contacts to Outlook 365 manually. We will also introduce the Best solution as a professional and automated approach to simplify the process for you after a few clicks.

Why Import Gmail Contacts to Outlook 365?

Before we explore the steps of transferring Gmail contacts to Outlook 365, let’s take a moment to consider why we see many users relieving the inconvenience of their Gmail contact list and wanting to migrate their contact list to Outlook 365:

• Single Location for Contact Management – Contact management for your business and personal networks can occur in a single secure digital location in Outlook 365.
• Business Continuity – Outlook 365, is the corporate preferred platform of communication and provides better collaboration with Teams, SharePoint and the other Microsoft products.
• Cross-Device Access – Once you have imported your contacts into Outlook 365 you will be able to access your contacts from any device, whether it is through your Outlook web app, desktop app, or mobile version.
• Robust Organization of Contacts – Contact tagging, grouping and calendar integrations are enhanced with Outlook.
• Back-ups and Syncing – Automatic device syncing provides peace of mind in case of loss of devices. 

Step-by-Step Guide for Import Gmail Contacts to Outlook 365

To manually import contacts from Gmail to Outlook 365, you will first need to export your contacts from Gmail in a compatible format, and then you will be able to import them to Outlook. Please take your time and carefully follow these step-by-step instructions:

Step 1: Export Your Gmail Contacts as CSV or vCard File

1. Open your Gmail account and click on the Google Apps icon (the 9-dot grid) located on the top-right hand corner of the page.
2. Select Contacts. This will open Google Contacts.
3. In the left panel, click on Export to import Gmail contacts to Outlook 365.
4. Forthcoming, select which contacts you would like to export (e.g. “All contacts”).
5. In the last section, Export as, select Outlook CSV or vCard (VCF) format.
6. Click Export, and save to your computer.

Step 2: Import Your Contacts into Outlook 365

Now that you have the CSV or the vCard file, follow the steps below to import it into Outlook 365:

1. Log into your Outlook 365 account to import Gmail contacts to Outlook 365.
2. Click on the App launcher (the nine dots) and click People.
3. In the toolbar, select Manage → Import contacts.
4. Browse and upload your exported Gmail file as CSV or vCard.

This will import Gmail contacts to Outlook 365 and once it is complete, your Gmail contact list will appear in your contact list in Outlook 365.

Disadvantages of the Manual Approach

Although the manual approach requires no investment and is quite simple, it does have some disadvantages:

• There is a risk of losing data or omitting fields, such as contact images, notes, or custom labels.
• Requires a certain level of technical proficiency to be able to navigate the CSV or vCard format appropriately.
• Can take a long time if you have different consolidated contact lists while you import Gmail contacts to Outlook 365.
• Outlook will occasionally map and import a vCard or CSV that is too large.
• If you want a quicker and error-free process, then we definitely recommend an automated solution

Professional Solution – Best & Safe vCard Converter

The most dependable and efficient way to import Gmail contacts to Outlook 365 is by using the vCard Converter offered by BitRecover Software Company to do so. This professional conversion tool provides 100% accuracy of data and removes 100% of manual effort.

Key Features of the BitRecover vCard Converter

• Convert Linked Contacts vCard (VCF) files into PST, CSV, and many other formats for Outlook 365.
• Compatible with all versions of vCard (2.1, 3.0, 4.0), and has batch conversion option.
• Import thousands of Gmail contacts into Outlook in one go.
• All contact details including images, phone numbers, emails and addresses remain intact.
• Fully compatible with Windows and Mac OS when you want to import Gmail contacts to Outlook 365.
• Provides a very simple graphical interface for all users types.

How to Import Gmail Contacts to Outlook 365 Using Best vCard Converter:

1. Export Gmail contacts as a vCard file from Google Contacts.
2. Open the best solution on your computer.
   
   
3. Using the Add File(s)/Add Folder option, add the vCard files/folders.
   
   
4. Select PST file as the Output type for Outlook 365.
5. Select a destination path for saving the converted file.
6. Click Convert.

Once the process is complete, import the PST file into Outlook 365 using the built-in mail client import wizard.

Advantages of Using This Best Converter

• 100% secure and accurate conversion
• User-friendly – No technical knowledge required
• Converts multiple Gmail contacts in bulk
• Preserves all attributes (Contact’s names, emails, numbers, etc.)
• Support all versions of Outlook (i.e. Outlook 365, 2021, 2019, 2016)

Conclusion

Transferring contacts between platforms can be hassle some and challenging. However, with the right tools and guidelines, it can be quick, easy, and safe. This guide explained, step by step, how to import Gmail contacts to Outlook 365 in a manual way, and then a smarter way with the help from BitRecover vCard Converter.

Also Read: How to Perform an Office 365 Tenant-to-Tenant Migration Step-by-Step